We are seeking an assistant to the Broker/Owner of the company. The candidate must be exceptionally comfortable with technology and various software programs.
The ideal candidate would be energetic and embody a “can-do” attitude. Most activities would revolve around client emails, phone calls, contract coordination, and office management activities.
The successful Administrative Assistant will work closely with the co-owner of McCallion & McCallion to ensure smooth operations in the office, maximize the efficiency of the Broker’s real estate sales activity, and help to manage company listings. The ideal candidate needs to be detail-oriented, highly organized, very proficient with multiple software programs with the ability to learn new programs easily and without much guidance.
Typical daily activities include but are not limited to the following:
Flexibility is key to success as a Broker’s Assistant, you will have interruptions to your daily routine frequently, ie. dropping what you are doing to run and grab keys for a showing, or head to a property to turn on the lights before showing. If you are not flexible, you will not enjoy this position.
Organization should be your number one skill. This is not the Broker’s strong suit, and her schedule requires her to be in two places at once - multiple times throughout the day. You must be able to prioritize important calls and appointments and assist where needed until tasks are completed.
Critical thinking is crucial in this role. While many procedures you will need approval on, many phone calls and questions that come your way will have to be independently solved. This role is very judgment-based and making the right decisions/completing tasks without being told what to do is important to the success of the business.
A customer-service mindset is required for every member of the McCallion & McCallion Team and is one of the greatest compliments we receive from our clients. We go above and beyond what most real estate companies do for their customers - and we do it with a smile!
